Registration
All students enrolled in the Graduate School in any program, whether in residence or absentia, must register each fall and spring for at least one graduate credit until all degree requirements have been met. A student is not considered to have registered until enrollment is posted on SOLAR and arrangements regarding tuition and fees have been made with the Bursar’s Office.
- Students who hold a TA, GA, RA, fellowship, or tuition scholarship must be registered as full-time students by day 15 of classes each semester.
- Students failing to register before the first day of classes or before late registration begins may still register during the first 15 days of the semester, but will be charged a late fee.
- Students who have not been granted an official Leave of Absence by the dean of the Graduate School and have not registered by Day 15 will be placed on an unofficial leave of absence.
- Students are responsible for making sure they are registered on time. Programs or individual faculty members do not have authority to waive these rules.
Course and Credit Enrollment
The majority of credits taken during any semester must apply toward a student’s primary degree program. Failure to comply with the guidelines below will result in the tuition scholarship being rescinded for the semester, and the student will be responsible to pay the tuition for that semester.
- All students must have prior permission from their department/program to take any courses outside of their primary degree plan.
- Tuition scholarships only apply to courses that fulfill degree requirements in the program providing the scholarship. A student with a full-time nine-credit tuition scholarship from a primary program may take a course in a secondary program. However, if a student with a nine-credit tuition scholarship from their primary program wishes to take a course in a secondary program, it must be in addition to the nine credits applying toward the primary program during the same semester.
The maximum number of credits a Graduate Student may register for is 18. If students wish to enroll for more than 18 graduate credits, they must get the permission of their Graduate Program Director and the Graduate School. Once they have received written permission they will be allowed to register for more than 18 graduate credits at the Registrar’s Office.
Course Changes
The add/drop period to have no “W” recorded begins on the first day of classes and ends at the close of business (4PM) on the tenth business day of classes of the fall or spring semester, the fifth business day of classes of six-week summer sessions, or the first day of classes of three-week winter sessions.
For SPD online students, the add/drop period to have no “W” recorded begins on the first day of classes and ends at the close of business (4 PM) on the fifth business day of classes of the fall or spring semester. However, SPD online students have access in SOLAR to withdrawal from individual courses through the fifteenth day of classes (4 PM).
When a student withdraws from a class or the semester after the posted academic calendar deadline date, tuition is charged based on the Tuition Liability schedule found on the academic calendar. This information is available on the Registrar’s website. Tuition liability starts after the seventh day of the semester counting Saturday and Sunday.
Before the first day of classes, all classes can be dropped via SOLAR. After the first day, a withdrawal form is required. See the entries “Withdrawal from the University” in this catalog for more information withdrawing from all courses.
At the end of the add/drop period, from days 11 to 15, students may swap courses by petition through the Graduate School or SPD. A “W” and tuition liability will not be incurred only if an even number of credits are added and dropped in a single transaction (i.e., a swap of 12 credits for12 credits). NOTE: This is not for SPD online students.
After the registration deadlines pass, all registration related matters require a “Retroactive Add, Drop, or Registration” form to be submitted and approved by the Graduate School or SPD.
Graduate Students Registering for Undergraduate Classes
Graduate students may take undergraduate courses with the approval of their adviser and Graduate Program Director and the approval of the appropriate undergraduate faculty and Director of Undergraduate Studies. Undergraduate courses do not count towards a graduate student’s full-time status, are not counted for credit, and are not used to calculate a student’s graduate GPA for any purposes. Undergraduate credits cannot be used towards graduate degree requirements for any graduate level program. Since tuition scholarships do not cover the tuition for undergraduate courses, all graduate students are responsible for undergraduate tuition costs.
Additional requirements may apply for international students. Undergraduate coursework does not count towards full-time enrollment for international graduate students. All international graduate students should contact Visa and Immigration Services before enrolling in an undergraduate course.
Undergraduate Students (Not in an Accelerated Bachelor’s/Master’s Program) Registering for Graduate Classes
Upon request of the Graduate Program Director and with the approval of the instructor of a graduate course, the Dean of the Graduate School may authorize the registration of undergraduates not enrolled in an accelerated bachelor’s/master’s program in graduate courses. Graduate credits and grades taken while a non-accelerated undergraduate remain part of the undergraduate record except for students who will apply these credits toward a future graduate degree or graduate certificate at Stony Brook University. Undergraduate students who have been admitted to the Graduate School at Stony Brook may apply a maximum of 12 credits toward the graduate degree for courses taken with advance approval. To apply these graduate credits to a graduate degree, they may not have been applied towards the completion of the undergraduate degree.
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